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Office 365 helps you with basic protection to deal with some of the things that could damage your data, but there are few things that it doesn’t protect you from and there are some other side effects to certain optional protection features they offer you with. Though you may feel that you are well protected, the restoration process is quite tedious and intensive, if you do not have access to a third-party tool. So undoubtedly, backup is a great option for all business enterprises. The main reason as to why Office 365 should be protected by a third-party tool is because of the age-old concept of 3-2-1 rule of backups. This is the concept wherein three copies of your data will be available on two different pieces of media, one of which should be offsite. This works like backing up your laptop files into another slice on your local hard drive. Using a third-party backup tool would help you to easily find and restore as many files as you need or restore an entire user or folder to a point in time. So, you just need to get involved in one step, instead of a thousand steps.
In short
Office 365 backup is an independent, point-in-time copy of your Exchange Online mailboxes, OneDrive accounts, SharePoint sites and Teams data, kept outside the reach of everyday deletion, so that you can restore a single email, a folder or a whole user after deletion, ransomware or a bad sync. emtech sets up and monitors Microsoft 365 backup for UAE organisations using Acronis, Veeam or Microsoft 365 Backup.
No. Litigation hold preserves content for legal search and discovery, but it does not give you a simple way to put a mailbox, folder or site back as it was at a point in time. It is also controlled by the same admin accounts as the live data, so it does not provide a separate copy.
Yes, with a tool that supports Teams. Acronis and Veeam can restore the team's channels, files, conversations and settings, or individual items, while Microsoft's native tools only recover the underlying files and mailbox content separately.
Long enough to cover the longest period in which someone could discover a problem, typically at least 90 days of daily points plus monthly points for a year or more. Regulated sectors and legal teams may require longer, which should be agreed before storage is sized.
The mailbox is deleted after a short grace period and the OneDrive is kept for 30 days by default, then deleted unless a retention policy or hold applies. Back the account up, or convert the mailbox to a shared mailbox where appropriate, before removing the licence.
Sometimes. Restore your OneDrive can return an account to any point in the last 30 days, which works for a single user caught early. It does not help if the encryption is discovered later, affects many users or reaches SharePoint libraries, which is where an independent backup is needed.
Start from your current mailbox, OneDrive and SharePoint volume, then add growth and the extra space for retained versions. Most backup tools deduplicate and compress, so the stored size is usually below the raw total, but long retention and frequent file changes increase it.
With most third-party tools, yes: each protected mailbox or OneDrive account consumes a licence, while shared mailboxes and SharePoint sites are often included. Microsoft 365 Backup is billed by data volume instead of per user.
Your responsibility to protect your organization's data does not change when you migrate to Office 365. Third-party Office 365 backup is the best way to protect against accidental or malicious file deletion, other user errors, ransomware, and data corruption. These solutions store backups independently from Microsoft servers and enable granular restores of Office 365 files, folders, and applications.
Easy-to-use and secure cloud-to-cloud backup puts your Microsoft data under your own control. Acronis’ solution ensures compliance, quick access to backup Microsoft 365 data and greatly improved RTO (recovery time objective). Easily and securely back up entire teams, including the team's name, member list, channels and content, as well as team mailboxes, meetings, and team sites. You can quickly recover an entire team, a team channel or file, team mailbox, folders and messages, as well as meetings and team sites.
Emtech with decades of experience in the field of solution provider very well knows which third party backup suits well for your Office 365. If you are trying to set up Office 365 and looking for backup as well, then we can do that for you as you need.
